The feature Meeting Rooms extends i-net CoWork with an option to create channels to which members can be invited even without a user account in the i-net CoWork server. This makes it possible to provide external support or demonstrations, for example. Providing channels for temporary teams is also feasible with a meeting room.

The difference to regular channels is:

• Users only need the "Create Meeting Rooms" permission to create a meeting room. They do not need to be team admins.
• Only the creator of a meeting room is an initial member - and automatically the first admin of the room - and other members can enter the room via the invitation link. This also applies to existing users in i-net CoWork, who can additionally be added to the meeting room by the administrator if they already share other channels.
• Team administrators do not automatically have access to meeting rooms they did not create themselves.

New meeting rooms are created via a button New Meeting Room. In a dialog an invitation text, e.g. for sending via e-mail, is displayed. Included here is the link to invite additional members. The later invitation of additional members is also possible. For this purpose, the room admin can display the invitation text at any time using the envelope button in the room's toolbar.

When creating and later editing a meeting room, the description as well as the icon for the room can be customized.

i-net CoWork users with the permission "Create Meeting Rooms" are also administrators of meeting rooms if they have been invited to them. They are also allowed to close these rooms. Closing a meeting room permanently deletes the entire conversation. External users who are only active in this meeting room are also permanently deleted from the server.

Additionally, these users can add other members to a room through the member list. The list contains only members that you can contact through other channels you are a member of.

Opening the invitation link in a browser displays a dialog for joining the Meeting Room. Logged in i-net CoWork users can join this room directly. External users, i.e. users who are not already logged in or do not have an account on the i-net CoWork server, have to enter their name and will get a temporary guest account created when joining the room.

External users are only suitable for temporary use. Their account is automatically deleted from the system as soon as they log out, the session ends or the meeting room is closed. With their account, these users only have access to the CoWork application - and within it initially only to the meeting room to which they have been invited.

Team administrators can then add an external user to other channels, giving them temporary access to their content. External users are not displayed in the Users and Groups application and therefore cannot be administered further.

Note: If the i-net CoWork Calls Plugin is installed, the dialog additionally allows testing the audio and video features of the browser.