An asset field can easily be customized to fit your needs. That applies to the representation type of a field, the internationality, default values and availability in asset types. The following settings can be made:

• Key: The unique key of this field.

• Label: A localizable label of this field, displayed in the asset types.

• Description: A localizable description of the field.

• Data type: The representation type of this field. You can select one of the following representations: Checkbox, Date, Date with Time, Decimal number, Whole Number, Time, Currency, Text, Multiline text, Selectable values.
  • Note: Changing the data type of an existing field deletes all previous data for that field from all assets.
  • Ignore timezone (Only for date and date with time): When activated, this date or time will be used like a local date: exactly this date or time is displayed for any user, not depending on their respective timezone. In the other case this date or time is interpreted as a concrete point in time, which will appear different for users with different timezones.
  • Selectable values: for user-defined fields with the data type Selectable values, a list of values that can be selected for this field in the asset's master data is stored here.
  • Selection mode - Whether for Selectable values one value, multiple values or an own custom value be be selected.
  • Link (href) and title (only for External link data type): The link and the title to be displayed are specified here. The values of the assets's other fields can be used with placeholders. The key of the field is always used in curly brackets { and }.
    • Example: https://www.server.domain.com/access/query={identifier}
    • Note: if no value can be determined for the placeholder, it is removed from the result
    • Note: there is the additional placeholder {assetid}, which resolves to the ID of the user.
    • Note: not all fields can provide a textual value.

• Default value: A value that is used when a new asset is created. If the default value is left empty, the field will not be filled in for new assets.

• Default value applies to existing assets without their own value: With this option enabled, the default value is applied to existing assets with this field if they have not previously set a value.
  • This option is especially useful if you want to change the default value of a field for which assets already exist.
  • However, if you would like to leave existing assets with an empty field unchanged, then do not set this option.
  • Note: Setting the option does not change the values in the field of affected assets, only the meaning of an empty field. As usual, it is possible to modify the value in the field as per your preference.

• Mandatory: If selected, this field is a field that is required to be filled when creating or editing an asset.

• Show field if type is: A list of conditions when the field should be displayed. You can select that the field is Always shown in every asset type, or you can select multiple asset types in which you want the field to be available.

Note: The availability of a field for a specific asset type can be changed here, as well as in the asset types.

Asset fields can optionally be localized. Default fields are delivered with an English and a German locale. You can freely update the labels, so they fit your scenario.

Adding a new localization to a field is accomplished using the Add language button.